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Publishing Assistant
Category: Publishing
  • Your pay will be discussed at your interview

Job code: lhw-e0-90673677

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Wolters Kluwer

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
  8 Views, 0 Applications  
Publishing Assistant

To reduce the variability that stands in the way of effective care, Wolters Kluwer Health solutions deliver clarity when and where it matters most. Our trusted medical evidence and technology solutions engage clinicians, patients, students, researchers, and the next generation of healthcare providers to drive more effective decisions and consistent outcomes across the continuum of care. Our proven solutions include learning and research, advanced clinical decision support, patient engagement, surveillance solutions and more. Learn more at


The Publishing Assistant supports the work of the Medical Journals team (Director, Group Publisher, Executive Publisher, Senior Publishers and Publishers) by giving editorial and administrative support on projects to maximize growth within our journals portfolio and in new business opportunities.

This position will report to our Baltimore MD office or Philadelphia PA location.


* Provide editorial and administration support to Director, Group Publisher, Executive Publisher, Senior Publishers and Publishers. Be the 'go-to' person for the medical journals department and assist in the daily management of the journals' list and editorial offices.

* Be trained and become proficient in the administrative tool for the electronic journals platform (eJP) and is responsible for basic maintenance and for making necessary changes on journal sites. Pull, compile, and format related usage statistics for eJP and Ovid platforms.

* Update and keep social media feeds (Twitter, Facebook etc.) for journals as directed by medical journals team. Pull, compile, and format related usage statistics for social media programs

* Code invoices, prepare check requests and seek payment approvals, send promotional copies to editors and societies, order letterhead/cards/supplies as needed for medical journals team and editorial offices. Update journal systems monthly with invoices, circulation, ad sales, and financial status reports.

* Be point of contact for medical journals team in trafficking editor, society and vendor payments with AP.

* Assist in copyediting, basic graphic design, and formatting for customer-facing proposals and presentations.

* Work with Publishers to compile and create publishers reports, impact factor reports for journals as required, gathering information from marketing, advertising sales, continuing education and other departments so that deadlines are met.

* Coordinate travel logistics including meeting invitation deployment and tracking, room booking, billing, and catering for offsite editorial board and strategic meetings.

* Coordinate logistics for internal meetings including a/v and catering need, take notes.

* Respond to communication (e-mail and phone) from outside editors, advertisers and others and direct calls to appropriate departments.

* Be responsible for the upkeep and maintenance of centralized database of editor and society contact information, journal contracts and specifications, etc. Be proficient in creating reports from the database.

* Create and maintain schedules for yearly, monthly or quarterly activities and prompt action on those activities (i.e. editorial board meetings and publisher's reports, annual conferences, research projects, gifts, etc.)

* Periodically check all on-line journal references on the LWW online store, eJP, Ovid and other WK sites and address any problems or alert the publishers and marketers as necessary.

* Performs other related clerical and administrative tasks as needed.

Education: Bachelor's degree preferred or 2+ years' equivalent experience

Required Experience:

* 1 year of prior experience as an administrative, editorial, or marketing assistant or coordinator, or related experience, including:

* Previous experience using Facebook and Twitter with a focus on driving usage

* Proficiency in MS Office including Outlook, Word, Excel and Power Point -- intermediate level skills with Excel and PowerPoint preferred

Preferred Knowledge, Skills, Abilities or Certifications:

* Previous experience with Skype for Business (or a similar program such as GoToMeeting) a plus

* Ability to handle multiple tasks simultaneously, set priorities, and meet deadlines

* Ability to work independently and as a team member

* Strong attention to detail and ability to be thorough in completing tasks

* Good organization and communication skills, problem solving capabilities, and resourcefulness

* Capacity to deal effectively with varied groups of people

Travel Requirements:

* Minor travel may be requested after some experience in the position. Travel to other Wolters Kluwer's offices (Philadelphia or New York) or an occasional domestic conference to represent product/subscription.


Wolters Kluwer N.V. (AEX: WKL) is a global leader in information services and solutions for professionals in the health, tax and accounting, risk and compliance, finance and legal sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.

Wolters Kluwer reported 2017 annual revenues of 4.4 billion. The company, headquartered in Alphen aan den Rijn, the Netherlands, serves customers in over 180 countries, maintains operations in over 40 countries and employs 19,000 people worldwide.

Wolters Kluwer shares are listed on Euronext Amsterdam (WKL) and are included in the AEX and Euronext 100 indices. Wolters Kluwer has a sponsored Level 1 American Depositary Receipt program. The ADRs are traded on the over-the-counter market in the U.S. (WTKWY).

For more information about our solutions and organization, visit, follow us on Twitter, Facebook, LinkedIn, and YouTube.


Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions, and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.


For any assistance with your application for this job opening, please call the HR Source at (888) 495-4772 or email TTY is also available at 888 (495) 4771.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

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